Pre-Sell Tickets with Tokens for Your Christmas Fair

The holidays are in full swing and the PTA Christmas Fair is right around the corner. If your goal is to raise as much money as possible then here's a little secret that will help you reach it! Pre-selling tickets before the event can increase sales by up to 20%! That means more money for your school PTA.

Upon arrival, attendees will receive a wristband and printed tokens. The wristband is to show that they have paid for entry, and the printed tokens are for them to enjoy the Christmas Fair attractions and even pre-pay for their food. This is a fab way to avoid handling cash at the event or worrying about having enough floats and change.

Be sure to provide plenty of information on which attractions will be available in your Christmas Fair marketing materials. Follow these steps to get started on pre-selling tickets and tokens for this year’s Christmas Fair.

Step 1: Create a free Hub for your school

Click here to sign up for your free hub if you don't have one already.

Step 2: Add a new event using our Christmas Fair template

Enter a title and select Christmas Fair from the dropdown, then select 'Go'.

Select ‘Sell online tickets’ and click the link to connect your payment account.

You'll first be prompted to connect to your existing Stripe account. Don’t worry if you currently don’t have one because an account can be created online in minutes here by following the prompted instructions that will follow.

You will need to provide your PTA's bank details and a contact person. (If you also provide proof of your PTA's charity status you can benefit from reduced-rate Stripe fees.)

Step 3: Add the tickets and items you'd like to sell

Next up our template has it set for you to sell entry tickets and tokens. You can have a single entry ticket or even a family ticket option. A popular feature is the ability to also pre-sell additional items online like drinks, food, tombola and raffle tickets, pretty much anything you can think of. In this template we are showing you have to sell tokens in advance, that can be used at any of the fair's attractions.

With our easy to use website, you can edit the price, dates when tickets can be purchased and a maximum available quantity (if any), for each entry ticket type, or across the whole event if you need to enforce a limit on total attendees.

We've set up some example items for books of 10 or 20 tokens for £5 and £9.50 respectively. This may encourage people to buy more tokens up front for maximum fun for all the family.

Once paid for in advance, you can either distribute these tickets and tokens via the child's class/book bags or ask people to show their receipt at the entrance to the fair and be ready to hand out tokens to those who have paid for them.

You can also pre-sell food so you just collect tokens at the BBQ till and save time and hassle rather than hunting for change, handling cash or needing expensive card readers.

It's easy to collect information when selling tickets. With all the usual questions added at a flick of a switch, we’ve got you covered with our incredibly flexible form-building capability. Ask for details like child's name, class or allergy info.

Step 4: Invite and assign any event organisers and add tasks

This system is the perfect solution to help you manage your Christmas Fair tasks with ease. With PlanSocial, up to 20 core organisers can carry out tasks. You can delegate them accordingly by assigning volunteers or managers as needed for each task or you can include detailed descriptions, including how long a volunteer is needed. This way parents can feel comfortable choosing a task that they can handle without feeling pressured.

Don’t fret if you have more than 20 volunteers. If you upgrade to the paid Community Hub plan, you can open up volunteering opportunities to all parents.

Don't forget to add the important task of ticket distributor at the welcome table. You want to have someone welcoming attendees as soon as they arrive and distributing the wristbands and tickets.

Step 5: Add the event date to publish it, and share the link

You’ve made it to the last step. Simply edit the date by clicking 'Edit' at the top right hand side of your screen and enter the details.

We’ve covered the basics of how to sell tickets and tokens for your school PTA event. Are you all set for an epic Christmas Fair?

About PlanSocial

If you're looking to sell event tickets and merch in your school, PlanSocial is here for you. Our simple and effective event management platform makes it easy to create a hub on the web that your PTA members can access. You'll be able to seamlessly manage your PTA tasks that will make organising events easier than ever before.

Click below to start selling your Christmas Fair tickets online.

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